This website is operated by Hawkshead Agricultural Society

We are committed to protecting your personal data in line with the General Data Protection Regulation (GDPR).

What data we collect- Exhibitors

We may collect the following information:

• Name

• Email address

• Phone number

• Postal address (if required for entries)

• Details related to your show entry

• Any other information you provide via forms

How we use your data

We use your data to:

• Process and manage entries for the show

• Contact you regarding your entry

• Organise classes, judging, and results

• Publish results (including names and classes)

• Improve our website and services

Lawful basis

We process your data because:

• It is necessary to manage your show entry (contract)

• It is in our legitimate interest to run the event effectively

Sharing your data

Your data may be shared with:

• Show organisers and volunteers

• Judges (where necessary for classes)

We do not sell or share your data for marketing purposes.

How long we keep your data

We keep your data only as long as necessary:

• Typically until after the event and for a short period afterwards ( up to 12 months)

Your rights

You have the right to:

• Request a copy of your data

• Ask us to correct or delete your data

To do this, contact us at: secretary@hawksheadshow.co.uk

Traders

This section includes Catering, Trade Stands, Food Hall & Craft Marquee Exhibitors.

All Traders will have contact information held on our database for the purpose of correspondence.  .  Paper copies of application forms will be kept until after the current year’s show, after which they will be destroyed.

For adverting purposes Traders are listed on our website and Social Media, as well as in the Show Guide.  Details will also be given to the press for their Show Features.  As part of your Show Package you may have a link to your own website.

Local Authorities also require Contact details:  Contact details of all serving food and drink at the show, either for sale or as hospitality, will automatically have their details sent to the local Environmental Health Officer.  Trading Standards and HSE may also request details from us on traders.

Suppliers

Contact details for suppliers will be held until no longer relevant.  This is for contact purposes and may be shared with other Shows looking for recommendations.

Sponsors

Contact details will be kept for the purpose of correspondence.  A record will also be kept of Classes Sponsored.   These will be listed in the Show Guide and on the Website/Social media. 

Paper copies of forms will be kept until after the current year’s show, after which it will be destroyed.

Advertisers

Contact details will be kept for the purpose of correspondence.  Advertising choices will be kept for Admin purposes and records.

Paper copies of forms will be kept until after the current year’s show, after which it will be destroyed.

WEBSITE

On our website there are a number of links to Third Party Websites.  These websites have their own Privacy Polices and the Society cannot be held responsible for any liability for these policies.

Cookies

Our website may use cookies for basic functionality and analytics. Where required, you will be asked for consent.

Contact

If you have any questions about this policy, please contact:

Show Secretary

Secretary@hawksheadshow.co.uk